{"id":4969,"date":"2025-04-15T08:00:16","date_gmt":"2025-04-15T13:00:16","guid":{"rendered":"https:\/\/dev.xello.world\/?p=4969"},"modified":"2025-05-15T00:13:53","modified_gmt":"2025-05-15T05:13:53","slug":"student-success-with-course-plan-reports-xello","status":"publish","type":"post","link":"https:\/\/dev.xello.world\/en\/resources\/blog-posts\/student-success-with-course-plan-reports-xello\/","title":{"rendered":"Navigating success: Actionable course plan reports in Xello"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Staying on top of how your students are progressing towards graduation can feel down-right daunting. How can you counsel students on their course plans when you\u2019re bogged down keeping track of student progress and wrangling students who are getting off-track? To begin the course selection process, it is crucial to have a clear understanding of each student&#8217;s needs and timelines.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We\u2019ve created a series of reports in Xello to help you shift your time and focus from laborious paperwork to providing students with valuable course selection and career guidance. Quick to create and easy to read, each of these reports instantly gives counselors, educators, or administrators real-time, laser-focused insight into which students need attention around their course plans.<\/span><\/p>\n<h2 id=\"need\"><b>Insights you need to ensure every student graduates<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Xello reports are designed to make it quick and easy for you to track students\u2019 progress and identify which students need individual support with their course planning and to help them choose courses that align with their academic goals.<\/span><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Submission Summary Report: <\/b><span style=\"font-weight: 400;\">high-level report found on the main Student Work dashboard. See course plan statuses by student and review the incomplete plans, including those students that have not yet submitted their selections. And, with the grade breakdown, easily see and review student groups by their course plan statuses.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Graduation Plan Completion Report:<\/b><span style=\"font-weight: 400;\"> lists students on or off-track to meet high school diploma requirements and ensure they are selecting appropriate classes.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Specialization Completion Report:<\/b> <span style=\"font-weight: 400;\">helps you track and support students in meeting the credit requirements for their chosen specializations.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Critical Alerts Report:<\/b><span style=\"font-weight: 400;\"> lists students with critical alerts on their course plans that need addressing, helping educators to focus on at-risk students<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Exemption Report: <\/b><span style=\"font-weight: 400;\">filters out students who have requirement exceptions listed.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Student Count by Courses Report:<\/b><span style=\"font-weight: 400;\"> provides insights into the popularity of a specific course.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Courses Pending Approval:<\/b><span style=\"font-weight: 400;\"> view a list of courses that require students to meet additional requirements, such as a specific grade\/mark. You can also send a list of courses requiring approval to the corresponding teacher for confirmation and processing.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Bulk Course Management: <\/b><span style=\"font-weight: 400;\">efficiently adjust multiple student course plans by mass adding or removing courses.\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><b>Pro Tip:<\/b><span style=\"font-weight: 400;\"> For best results, add students into a group to make reports simpler by allowing you to filter only the students who are assigned to you.<\/span><\/p>\n<div class=\"holder\">\n<p><b>Saves you time\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Above all else, these reports will save you valuable time. Instead of reviewing student profiles individually or sifting through paperwork, you can isolate students who need one-on-one course planning support with just a few clicks.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can get a quick tutorial of how to find these reports by visiting the<\/span><a class=\"\" href=\"https:\/\/help.xello.world\/en-us\/Content\/Knowledge-Base\/Xello-6-12\/Reports\/Report_Course-Planner.htm?Highlight=course%20planner%20reports\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\"> Xello Support Center<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">More than just a way to catch students who might be getting off-track, these reports also weed out clerical errors that often occur from manually tracking courses against graduation requirements. No more missed pre-requisites or accidental false negatives. With these reports in Xello, everything is tracked automatically, so no student is at risk of missing graduation because of clerical errors.<\/span><\/p>\n<p><strong><a class=\"\" href=\"https:\/\/help.xello.world\/en-us\/Content\/Training\/Xello-6-12\/Rec_Tips-Tricks-Course-Planner.htm?Highlight=tips%20and%20tricks%20\" target=\"_blank\" rel=\"noopener\">Watch our 20-minute webinar to get a crash course on tips &amp; tricks for using Xello Course Planner Reports<\/a>.<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s take a deeper dive into what you can expect from a few of these reports:<\/span><\/p>\n<h3 id=\"grad\"><b>Graduation Plan Completion Report<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The Xello Graduation Plan Completion Report provides a real-time view of which students are on-track and off-track towards completing their four-year course plans. By tracking students&#8217; progress each semester, this report quickly shows you which students have four-year plans mapped out that meet all diploma requirements and which students have complete plans that put them at-risk to not graduate.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With this report in your toolkit, you\u2019ll save valuable time assessing student plans, giving you more time to focus on the students who need your guidance the most. This handy report not only keeps you up-to-date on your students\u2019 course planning progress, but if your students need to complete four-year plans for mandate compliance, this report can be used as confirmation that your students are on-track.<\/span><\/p>\n<\/div>\n<figure id=\"attachment_6077\" aria-describedby=\"caption-attachment-6077\" style=\"width: 1024px\" class=\"wp-caption alignnone\"><img decoding=\"async\" class=\"wp-image-6077 size-large lazyload\" data-src=\"https:\/\/dev.xello.world\/wp-content\/uploads\/Graduation-Plan-1024x760.png\" alt=\"\" width=\"1024\" height=\"760\" data-srcset=\"https:\/\/dev.xello.world\/wp-content\/uploads\/Graduation-Plan-1024x760.png 1024w, https:\/\/dev.xello.world\/wp-content\/uploads\/Graduation-Plan-300x223.png 300w, https:\/\/dev.xello.world\/wp-content\/uploads\/Graduation-Plan-768x570.png 768w, https:\/\/dev.xello.world\/wp-content\/uploads\/Graduation-Plan-462x342.png 462w, https:\/\/dev.xello.world\/wp-content\/uploads\/Graduation-Plan-398x294.png 398w, https:\/\/dev.xello.world\/wp-content\/uploads\/Graduation-Plan-330x244.png 330w, https:\/\/dev.xello.world\/wp-content\/uploads\/Graduation-Plan-298x222.png 298w, https:\/\/dev.xello.world\/wp-content\/uploads\/Graduation-Plan-88x65.png 88w, https:\/\/dev.xello.world\/wp-content\/uploads\/Graduation-Plan.png 1320w\" data-sizes=\"(max-width: 1024px) 100vw, 1024px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1024px; --smush-placeholder-aspect-ratio: 1024\/760;\" \/><figcaption id=\"caption-attachment-6077\" class=\"wp-caption-text\">An example of the Graduation Plan Completion report<\/figcaption><\/figure>\n<h3 id=\"spec\"><b>Specialization Completion Report<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Specializations have different names depending on your region. Maybe in your district it\u2019s called Specialist High Skills Majors, Pathways, endorsements, or A-G requirements\u2026 the list goes on.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Long story short, whatever type of specialization your school offers, Xello\u2019s Specialization Completion Report gives you a quick view of students who have course plans that leave them off-track to graduate with their specialization. This is crucial for college preparation, as understanding college requirements and core academic classes needed for admission is essential. Colleges often assess a student&#8217;s high school coursework to gauge readiness for rigorous college studies.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The report first shows you what percentage of the students in each specialization are on and off-track to meet the specialization. When you click into each specialization you\u2019ll see all students assigned to it and the credits earned, in progress, and planned. From there, you can click through into each student\u2019s course plan.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With a simple way to track and support students assigned to specializations, you\u2019re better equipped to keep students on-track to graduate with all the necessary credit requirements.<\/span><\/p>\n<figure id=\"attachment_6075\" aria-describedby=\"caption-attachment-6075\" style=\"width: 1024px\" class=\"wp-caption alignnone\"><img decoding=\"async\" class=\"wp-image-6075 size-large lazyload\" data-src=\"https:\/\/dev.xello.world\/wp-content\/uploads\/Specializations-1024x760.png\" alt=\"\" width=\"1024\" height=\"760\" data-srcset=\"https:\/\/dev.xello.world\/wp-content\/uploads\/Specializations-1024x760.png 1024w, https:\/\/dev.xello.world\/wp-content\/uploads\/Specializations-300x223.png 300w, https:\/\/dev.xello.world\/wp-content\/uploads\/Specializations-768x570.png 768w, https:\/\/dev.xello.world\/wp-content\/uploads\/Specializations-462x342.png 462w, https:\/\/dev.xello.world\/wp-content\/uploads\/Specializations-398x294.png 398w, https:\/\/dev.xello.world\/wp-content\/uploads\/Specializations-330x244.png 330w, https:\/\/dev.xello.world\/wp-content\/uploads\/Specializations-298x222.png 298w, https:\/\/dev.xello.world\/wp-content\/uploads\/Specializations-88x65.png 88w, https:\/\/dev.xello.world\/wp-content\/uploads\/Specializations.png 1320w\" data-sizes=\"(max-width: 1024px) 100vw, 1024px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1024px; --smush-placeholder-aspect-ratio: 1024\/760;\" \/><figcaption id=\"caption-attachment-6075\" class=\"wp-caption-text\">An example of the Specialization Completion report<\/figcaption><\/figure>\n<h3 id=\"alert\"><b>Critical Alerts Report<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Xello\u2019s Critical Alerts Report shows you the students who have critical alerts in their course selections for next year. Instead of going student-by-student to check that everyone\u2019s course selections are OK, this report empowers you to focus on the course plans that need attention.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Critical alerts could be caused by courses having a co-requisites, a student needing to have completed a course prerequisite, or that a course requires administrator approval. While in the report, you can easily navigate into student course plans to resolve critical alerts, drop courses, or find out which students need more one-on-one course selection intervention.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And, if your school uses Xello course plans for class scheduling purposes, the Critical Alerts Report speeds up the process of getting all alerts resolved so you have a clean file to import into your Student Information System.<\/span><\/p>\n<figure id=\"attachment_6079\" aria-describedby=\"caption-attachment-6079\" style=\"width: 1024px\" class=\"wp-caption alignnone\"><img decoding=\"async\" class=\"wp-image-6079 size-large lazyload\" data-src=\"https:\/\/dev.xello.world\/wp-content\/uploads\/Critical-Alerts-1024x760.png\" alt=\"\" width=\"1024\" height=\"760\" data-srcset=\"https:\/\/dev.xello.world\/wp-content\/uploads\/Critical-Alerts-1024x760.png 1024w, https:\/\/dev.xello.world\/wp-content\/uploads\/Critical-Alerts-300x223.png 300w, https:\/\/dev.xello.world\/wp-content\/uploads\/Critical-Alerts-768x570.png 768w, https:\/\/dev.xello.world\/wp-content\/uploads\/Critical-Alerts-462x342.png 462w, https:\/\/dev.xello.world\/wp-content\/uploads\/Critical-Alerts-398x294.png 398w, https:\/\/dev.xello.world\/wp-content\/uploads\/Critical-Alerts-330x244.png 330w, https:\/\/dev.xello.world\/wp-content\/uploads\/Critical-Alerts-298x222.png 298w, https:\/\/dev.xello.world\/wp-content\/uploads\/Critical-Alerts-88x65.png 88w, https:\/\/dev.xello.world\/wp-content\/uploads\/Critical-Alerts.png 1320w\" data-sizes=\"(max-width: 1024px) 100vw, 1024px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1024px; --smush-placeholder-aspect-ratio: 1024\/760;\" \/><figcaption id=\"caption-attachment-6079\" class=\"wp-caption-text\">An example of the Critical Alerts report<\/figcaption><\/figure>\n<h3 id=\"bulk\"><strong>New report!<\/strong> <b>Bulk Course Management\u00a0<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Simplify course planning and save valuable time with bulk course management tools. These tools allow educators to efficiently add, recommend, and remove courses for multiple students simultaneously, eliminating the need for time-consuming individual course updates.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Key benefits include time-saving, error reduction, flexibility and control, and improved student support.\u00a0 You can easily manage, filter, and sort by student, grade, diploma or specialization. These tools let you provide targeted guidance to multiple students simultaneously, helping them stay on track with their academic goals.<\/span><\/p>\n<h3 id=\"with\"><b>Ready to get started using these reports?<\/b><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Click Reports in your left navigation menu on your dashboard in Xello\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select Student Work<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Navigate to Goals &amp; Plans<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select one of the reports from the drop-down menu<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Supporting your students on their path to future readiness is an enormous responsibility that involves ensuring each student is selecting courses aligned to their interests, while still staying on-track to graduate. This includes helping students enroll in the right courses each semester, guiding them through the enrollment process with adviser meetings and self-service options.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With these reports in Xello, you have quick, real-time information that will help you support students with their course planning, making sure every student graduates with everything they need to succeed.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Don\u2019t forget, <\/span><a href=\"https:\/\/help.xello.world\/en-us\/Content\/Knowledge-Base\/Xello-6-12\/Reports\/Report_Course-Planner.htm\"><span style=\"font-weight: 400;\">\u00a0Xello Support<\/span><\/a><span style=\"font-weight: 400;\"> has everything you need from training materials to walkthroughs and videos to get you comfortable using these features.<\/span><\/p>\n<h3><\/h3>\n","protected":false},"excerpt":{"rendered":"<p>Staying on top of how your students are progressing towards graduation can feel down-right daunting. How can you counsel students on their course plans when you\u2019re bogged down keeping track of student progress and wrangling students who are getting off-track? To begin the course selection process, it is crucial to have a clear understanding of &hellip; <a href=\"https:\/\/dev.xello.world\/en\/resources\/blog-posts\/student-success-with-course-plan-reports-xello\/\">Continued<\/a><\/p>\n","protected":false},"author":21,"featured_media":44910,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[42,33],"tags":[93],"class_list":["post-4969","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog-posts","category-product-news","tag-blog-posts"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Navigating success: Actionable course plan reports in Xello | Xello<\/title>\n<meta name=\"description\" content=\"It&#039;s a numbers game. 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